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Leaving on Good Terms: How to Write a Resignation Email...

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about 1 year ago

by Crescendo Content

Leaving on Good Terms: How to Write a Resignation Email that Leaves a Positive Impression

"Never burn bridges. Today's junior prick, tomorrow's senior partner." - Chris Sacca

This quote rightly emphasizes that when it comes to resigning from a job, it's not just about tying up loose ends and packing up your desk. How you leave can have a lasting impact on your professional reputation and future opportunities. One key element of leaving on good terms is crafting a resignation email that reflects your appreciation for the company and your commitment to a smooth transition.

In this blog, we'll cover everything you need to know about writing a resignation email that leaves a positive impression, from timing to tone to what to include (and what to avoid).

So, if you're ready to say "goodbye" the right way, read on!

“A study by the Harvard Business Review found that employees who resign on a positive note are more likely to be rehired by the same employer in the future.”

So let us delve a little deeper on How to Open Your Resignation Email with Professionalism:

  1. Start with a clear and direct subject line that reflects the purpose of your email. Examples of effective subject lines include "Resignation Notice" or "Resignation Letter - [Your Name]."

  2. Begin your email with a formal greeting, such as "Dear [Manager's Name]," or "To Whom It May Concern."

  3. Express your appreciation for the opportunities you have had while working with the company. This could include thanking your manager or colleagues for their support or mentioning specific projects or experiences that you have valued.

  4. State your intention to resign in a clear and straightforward manner. You may want to mention your last day of work, your reason for leaving (if appropriate), or any additional information about the transition process.

  5. Convey a positive and professional tone throughout your email. Even if you are leaving due to negative circumstances, it's important to keep your resignation email polite and respectful.

  6. Close your email by thanking the company again for the experience and expressing your willingness to assist with the transition process in any way possible.

Remember that your resignation email is an important piece of communication that can affect your professional reputation, so it's important to approach it with care and consideration.

Leaving a job on good terms is critical for several reasons, maintaining your professional reputation, building your network, and creating positive opportunities for your career growth to name a few.

Advantages of leaving a job on good terms:

  • Maintaining professional reputation: Leaving a job on good terms ensures that you maintain a positive reputation and can serve as a reference for future job opportunities.

  • Networking opportunities: By leaving on good terms, you leave the door open for future networking opportunities and potential collaborations.

  • Positive impact on future job opportunities:  Former colleagues and supervisors may be willing to provide references or recommend you for future job openings.

  • Closure: Leaving on good terms can help provide closure to your current job and allow you to move on to the next chapter in your career with a clear conscience and without any negative feelings.

  • Professional growth: Exiting a job on good terms can show that you are professional and capable of handling difficult situations with tact and diplomacy. This can help you grow as a professional and develop valuable skills.

"You can't always get what you want, but if you write a good resignation email, you just might get a good reference!"

This humorous take on the popular Rolling Stones song lyrics "you can't always get what you want" highlights the importance of writing a well-crafted resignation email in order to leave a positive impression and potentially receive a positive reference from your employer.

Here’s an example of well-crafted resignation email:

Subject Line: Resignation - [Your Name]

Dear [Manager’s Name],

I am writing to formally announce my resignation from my position as [Your Position] at [Company Name], effective [Date of Resignation].

I would like to take this opportunity to express my gratitude for the opportunity to work with such a talented and supportive team. During my time here, I have learned a great deal and have grown both personally and professionally.

I will do everything possible to ensure a smooth and seamless transition during my remaining time here. Please let me know if there is anything specific, I can do to help facilitate this process.

Thank you again for the opportunity to work at [Company Name]. I wish you and the entire team all the best in the future.

Sincerely, [Your Name]

Furthermore, before drafting a resignation email, it's crucial to keep in mind certain points to avoid potential pitfalls and ensure a professional and respectful exit from your current job.

Here are some strict No-No's to keep in mind while crafting a resignation email:

  • Avoid venting frustrations in resignation email, keep it professional and neutral

  • No need to apologize for resigning unless misconduct/ethical violations

  • Keep resignation email professional, avoid sharing personal details

  • Don't burn bridges, be respectful and professional

  • Avoid making demands or ultimatums

In conclusion, resigning from a job can be a difficult and emotional decision. However, it's important to handle the situation with grace and professionalism in order to leave on good terms and maintain positive relationships with your employer and colleagues.

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About Crescendo Global

At Crescendo Global, we help people & organizations find a common purpose. We specialize in Senior level and Leadership hiring for our clients across India. We have built a culture of people passionate about changing other people’s lives. We focus on employee growth & learning and believe in the power of teamwork to do great things. Here, you have the opportunity to have a greater influence than many individuals do in their lifetime. Crescendo Global takes pride in uniting people through celebrations.

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