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Why Relieving Letters Matter: Everything You Need to Know

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about 1 year ago

by Crescendo Content

Why Relieving Letters Matter: Everything You Need to Know

Did you know In India, it is legally mandatory for employers to issue relieving letters to employees who resign, as per the Industrial Employment (Standing Orders) Act, 1946.

In the fast-paced world of professional work, it's common to overlook the importance of seemingly mundane tasks. However, one such task that can have a significant impact on your career prospects is obtaining a relieving letter. Many people don't give this document the importance it deserves and end up facing unexpected hurdles in their future job searches. In this blog, we'll take a deep dive into everything you need to know about relieving letters, debunk some common myths, and provide you with practical tips on how to handle them.

Let's kick things off with a quick rundown on relieving letters: What are they? When and why do you need one? And perhaps most importantly, how can they impact your career prospects?
  1. What is a relieving letter?- A relieving letter is a formal document issued by an employer to an employee who has resigned or completed their tenure with the company.

  2. Why are relieving letters important? - Relieving letters serve as proof of an employee's work experience and are required by many employers before offering a new job.

  3. What does a relieving letter contain?- A relieving letter typically contains details such as the employee's name, designation, date of joining and resignation, the reason for leaving, last working day, and any pending dues.

  4. When is a relieving letter issued?- A relieving letter is issued on the last day of an employee's work or a few days after they have resigned.

  5. How to obtain a relieving letter? - An employee can obtain a relieving letter by submitting a written request to their employer or HR department.

  6. What to do if you don't receive a relieving letter? - If an employee does not receive a relieving letter, they can follow up with their employer or take legal action if necessary.

  7. Can a relieving letter be contested? - Yes, a relieving letter can be contested if there are any discrepancies or issues with the document.

  8. Can a relieving letter be used as a reference? - Yes, a relieving letter can be used as a reference for future job applications and is often required by potential employers.

  9. Are relieving letters mandatory?- While not legally required in all countries, relieving letters are a common practice in many industries and are considered an important part of an employee's work record.

  10. What are the consequences of not having a relieving letter?- Not having a relieving letter can make it difficult to secure a new job and may raise questions about an employee's work history and reliability.

“Without a proper relieving letter, the next step in your career will be like standing on a trampoline. You can jump as high as you want, but you'llneverbe able to get to the other side."- Ratan Tata, the former chairman of Tata Sons.

Relieving letters are an important document for both employers and employees. They serve as proof of an employee's tenure and conduct during their time at a company, and can be used by future employers to verify their employment history. For employers, relieving letters can help protect them from potential legal issues by clearly stating the reason for an employee's departure and any outstanding obligations.

Benefits of acquiring relieving letter are:

  • Provides formal documentation of the end of an employment relationship.

  • Helps to ensure that the transition from one job to another is smooth and professional.

  • Can serve as proof of experience and employment history.

  • Helps to establish credibility and trust with potential employers.

  • May be required by new employers as a condition of employment.

  • Can help to avoid legal disputes between the employer and employee.

  • Provides closure to both the employer and employee.

  • Can help with the smooth processing of final pay and benefits

Here is a sample relieving letter format:


[Employee Name] [Employee Address] [City, State ZIP Code]

Dear [Employee Name],

We are writing to confirm that your employment with [Company Name] has been terminated effective [Termination Date].

We would like to take this opportunity to express our appreciation for your contribution to the company and wish you all the best in your future endeavors.

Please note that you will be paid for all outstanding dues including salary, benefits, and reimbursements as per the company policy.

We request you to return all company property, including but not limited to, laptops, mobile phones, access cards, etc. before the last working day.

Please acknowledge receipt of this letter by signing and returning the enclosed copy to us.

Thank you.


[Your Name] [Your Title] [Company Name]

Some common misconceptions about relieving letters:

  • Relieving letters are not important

  • Relieving letters are only needed for permanent employees

  • Relieving letters are only required when switching job

  • Relieving letters are only required in certain industries

  • Employers are not legally obligated to issue relieving letters.

In conclusion, relieving letters are a critical document that should not be taken lightly. They serve as proof of your employment history and can affect your future job prospects. Whether you are a job seeker or an employer, understanding the importance and significance of relieving letters is crucial. By ensuring that you follow the proper protocols and guidelines when it comes to issuing and receiving relieving letters, you can avoid any potential misunderstandings or complications in the future. Remember, a relieving letter is not just a piece of paper - it is a testament to your professional integrity and reputation, and it can make all the difference in your career journey.

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About Crescendo Global

At Crescendo Global, we help people & organizations find a common purpose. We specialize in Senior level and Leadership hiring for our clients across India. We have built a culture of people passionate about changing other people’s lives. We focus on employee growth & learning and believe in the power of teamwork to do great things. Here, you have the opportunity to have a greater influence than many individuals do in their lifetime. Crescendo Global takes pride in uniting people through celebrations.

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