Executive Assistant (8-10 yrs)

Location: Mumbai
Discipline: Human Resources
Job type: Permanent
Contact name: Divya Gautam

Contact email: divya.gautam@crescendogroup.in
Job ref: 40193
Published: 3 months ago

Executive Assistant (3-8 yrs) (Immediate Joiners only)

Location: Mumbai (Andheri West)

Exciting job opportunity for a detail-oriented and seasoned Executive Assistant with a profound understanding of managing top-level executives.

Your Future Employer:A prominent Indian beauty and personal care products’ company


  1. Plan Monthly, Quarterly, and Yearly calendars for Senior Management aligned with Board and Audit Committee meetings.

  2. Coordinate complex calendars with Internal and External Stakeholders, managing last-minute rescheduling.

  3. Ensure timely distribution of Pre-reads, follow-ups, and cancel discussions if not shared within agreed TAT.

  4. Align Quarterly Governance Meeting with Audit Partners.

  5. Book and ensure functionality of meeting rooms, initiate calls 10 mins prior to meetings for punctuality.

  6. Serve as the Point of Contact for Board Members, ensuring a seamless experience during Board Meetings.

  7. Prepare detailed travel plans for Senior Management and Function Heads, emphasizing VISA processing.

  8. Submit and track expense reports for timely reimbursements.

  9. Maintain comprehensive Online and Offline Records for Board Meeting and Audit Committee reports.

  10. Onboard various partners with necessary approvals.


  1. Bachelor's degree with 3+ years of experience working as Executive assistant/secretary to top management.

  2. Good hands on understanding on excel and PPT

  3. Strong attention to detail, analytical mindset, effective communication (written and oral).


What is in it for you?

  1. Professional Growth: The Executive Assistant role provides a unique opportunity for professional development by working closely with top-level management, gaining exposure to strategic decision-making processes, and enhancing organizational and interpersonal skills.

  2. Varied Responsibilities: This position offers a dynamic and varied set of responsibilities, from managing calendars and coordinating high-level meetings to handling travel arrangements and maintaining crucial records.

Reach us

If you think that this role will add value to your career, kindly write me an email along with your updated CV on divya.gautam@crescendogroup.in

Disclaimer: Crescendo Global is an ISO 9001:2015 certified Leadership Hiring consulting arm of Crescendo Group with expertise in mid to senior level niche recruitment. We are passionate about empowering job seekers and employers with an engaging memorable job search and leadership hiring experience. Crescendo Global does not discriminate on the basis of race, religion, color, origin, gender, sexual orientation, age, marital status, veteran status or disability status.


We receive a lot of applications on a daily basis so it becomes a bit difficult for us to get back to each candidate. Please assume that your profile has not been shortlisted in case you don't hear back from us in one week. Your patience is highly appreciated.


Profile Keywords: Executive Assistant, Calendaring, Ticketing, Time management, International books, visa processing, vendor management etc.